Privacy Notice

Palawan State University

Last Updated: March 2, 2026

Palawan State University (PSU) respects and upholds your right to privacy. In compliance with Republic Act No. 10173, otherwise known as the Data Privacy Act of 2012, its Implementing Rules and Regulations, and relevant issuances of the National Privacy Commission, PSU ensures that personal data collected through its official website, systems, and transactions are processed lawfully, fairly, and transparently.

1. Personal Data We Collect
   PSU may collect the following personal information through its website, online forms, portals, and official transactions:
   • Full name
   • Address
   • Email address and contact numbers
   • Date and place of birth
   • Civil status
   • Academic records and credentials
   • Employment information
   • Government-issued identification numbers
   • Photographs and video recordings (including CCTV footage)
   • Health-related declarations (when required by policy)
   • System and technical information (IP address, browser type, login data)
   • Other information necessary for academic, administrative, research, and extension functions

      

2. How We Use Your Personal Data
   Your personal data is processed for legitimate university purposes, including:
   • Admission, enrollment, and student services
   • Scholarship and financial assistance processing
   • Faculty and staff recruitment and employment administration
   • Research and extension activities
   • Issuance of academic records and certifications
   • Campus security and safety
   • Compliance with legal and regulatory obligations
   • Website functionality and information system security

Official communications and announcements
PSU processes personal data only to the extent necessary and consistent with declared purposes.

3. Legal Basis for Processing
   PSU processes personal data based on:
   • Your consent
   • Compliance with a legal obligation
   • Performance of a contract
   • Exercise of official authority or public mandate
   • Protection of vital interests
   • Legitimate interests consistent with applicable laws

      

4. Data Sharing and Disclosure
   PSU may share personal data with:
   • Government agencies and regulatory bodies
   • Partner institutions and collaborating organizations
   • Service providers and contractors engaged by PSU
   • Authorized university officials and personnel
   • All data sharing is done in accordance with applicable laws and subject to appropriate safeguards.
   • PSU does not sell or trade personal data.

      

5. Data Retention
   Personal data shall be retained only for as long as necessary to fulfill the purposes for which it was collected, to comply with legal and regulatory requirements, and in accordance with university records retention policies. Data is securely disposed of or anonymized after the retention period.

    

6. Security Measures
   PSU implements reasonable and appropriate organizational, physical, and technical security measures to protect personal data against unauthorized access, disclosure, alteration, or destruction.

    

7. Your Rights as a Data Subject
   Under the Data Privacy Act of 2012, you have the right to:
   • Be informed
   • Access your personal data
   • Object to processing
   • Rectify inaccurate or incomplete data
   • Request erasure or blocking (subject to lawful limitations)
   • Data portability
   • Claim damages
   • File a complaint with the National Privacy Commission

      

8. Contact the Data Protection Officer
   For inquiries, requests, or concerns regarding your personal data, you may contact:
   
   

   Data Protection Officer
   May Joy Abueg Delos Trinos
   Data Protection Officer
   Palawan State University
   University Road, Tiniguiban Heights
   Puerto Princesa City, 5300 Palawan
   Email: dpo@psu.palawan.edu.ph

9. Updates to This Notice
   PSU reserves the right to amend this Privacy Notice from time to time to ensure compliance with applicable laws and regulations. Updates will be posted on this page.