As the repository of student records, the OUR offers the following frontline services to requesting students.

To request for Transcript of Records (TOR)/Certification of Graduation

  • Submit clearance at Window A/B of the OUR
  • Fill up request form
  • Pay Php 50.00 at the Cashier and submit with request form at Window A/B for processing
  • Return on schedule of release indicated on claim stub
  • Pay Php 50.00 for every additional page (TOR)

Note:
If married female student, write the family name used during last enrollment in the university.
When claiming for a third party, submit letter of authorization signed by the owner of the document to be claimed.

To request for Certification:

Grades

  • Submit clearance
  • Fill up request form
  • Pay Php 50.00 Certification fee at the Cashier and submit with request form at Window A/B
  • Return with claim stub on schedule of release

Enrollment, Units Earned, Course Description, Medium of Instruction, etc.

  • Fill up request form
  • Pay Php 50.00 Certification fee at the Cashier and submit with request form at Window A/B
  • Return with claim stub on schedule of release

To request for Certification, Authentication and Verification (CAV)

  • Submit original TOR and Diploma for authentication at Window A/B
  • Fill up request form
  • Pay the following amount at the Cashier and submit with the request form at the window:
    • Php 50.00 – Authentication fee per copy of Transcript of Records
    • Php 50.00 – Authentication fee per copy of Diploma
    • Php 50.00 – Certification fee
  • Return with claim stub the following day

To request for Diploma

  • Present clearance at Window A/B
  • Fill up request form

To request for Correction of Name

  • Submit request for Correction of Name
  • Attach the following:
    • Personal affidavit explaining the discrepancy
    • Joint affidavit of two disinterested persons attesting to the fact
    • Photocopy of NSO Birth Certificate

Note:
If requesting for change of name due to marriage, attach photocopy of marriage contract.

To request for Transfer Credential (Honorable Dismissal)

  • Get clearance form from Window A/B
  • Submit accomplished clearance form with Certificate of Good Moral Character signed by the College Dean
  • Fill up request form
  • Pay Php 50.00 fee at the Cashier and submit with request form at Window A/B
  • Return with claim stub on schedule of release

Schedule for Release of Documents

Transcript of Records (except during peak seasons like enrollment, board examinations etc)

Graduates
1st request - One month
Succeeding requests - One week
Transferees - One week

Certification of Grades/Units Earned/Course Description - One week
Transfer Credentials (Honorable Dismissal) - One week
Certification of Graduation, Enrollment, Medium of Instruction - One day
Certification, Authentication, and Verification (CAV) - One day
Diploma - One day